With staff based across the UK and overseas, FTX needed a staff intranet to:
Staff member's entry screen, personalised to each member of staff highlighting their responsibilities and activities. Key elements include:
Staff can download, read and/or print a variety of company documents through the intranet.
Staff enter time against designated activities, which are then approved by management
Staff can request leave which is approved (or not) or by managers
Staff can order new equipment through an online shop on the intranet. Administrators manage products, adding and removing as stock levels permit.
Administrators can set staff access privileges.
The first Monday of our new time sheet software saw nearly all our timesheets completed. At best, we’d expect 20% to be complete by this time on our old system.
FTX operates the Heavy Equipment Transporter service for the MoD and are suppliers of temporary drivers and DSA registered LGV driving instructors.Find out more
A staff intranet and timesheet application, providing:
FTX reported benefits including: Improved management information Faster administration
FTX needed an efficient way to communicate with staff, particularly HEV drivers who were located across the country. As a commercial organization, staff productivity is a constant focus and so the automation of manual processes to optimize staff time was a key objective.
Also, the company had recently launched its ‘Zero Harm’ Health & Safety initiative. Continued reinforcement of the campaign was a high priority.
A bespoke timesheet ‘web app’ (Web Application) enables drivers to quickly input their week’s hours, in a predefined, controlled manner – from any location. Managers can review a driver’s input at any time and amend if necessary.
A private intranet, integrated within the new company website, was created to allow staff private access to key Health & Safety information. Individual receipt of key documents is monitored through the system so managers know who has read what, and when.
Key features include:
Time sheet administration was transformed. Drivers found the new software easier and faster than the incumbent paper-based system while managers reported a 300% improvement in processing submissions.
A recent Health & Safety audit commended the intranet on its support of the company’s ‘Zero Harm’ safety initiative. The SMS reminders, document ‘read receipts’ and management reports have ensured that key information gets to those who need it.
This bespoke Intranet web app (application) is built on the open source platform 'LAMP' (Linux, Apache, MySQL, PHP 5) and developed using Zend Framework (ZF). Find out more about Zend Framework and why we use it in our developer blog post: www.bosonmedia.net/blog/2010/09/why-we-use-zend